Services/Custom systems/Paperless workflows
02 — Custom systems
Go paperless without slowing anyone down.
We turn paper forms, approvals and filing into digital workflows — with e-signatures, document capture and a full audit trail.
What's included
Everything you need, handled by one team.
Pick what you need or let us run the whole thing. Here's what a typical project covers.
Digital forms
Smart forms that validate as you type and work on any device.
Approval workflows
Multi-step routing with rules, reminders and deadlines.
E-signatures
Sign contracts and forms online, from anywhere.
Document capture
Scan invoices, IDs and receipts; AI pulls out the data.
Secure storage
Searchable archive with permissions and retention rules, such as keeping business records for the seven years IRD requires.
Audit trail
Every view, change and approval recorded automatically.
Is this you?
Sound familiar?
These are the problems we hear most often — and the ones this service is built to solve.
Recent work
See it in practice.
Real projects for New Zealand businesses — what we built and what changed.
How it works
From first call to launch.
Clear milestones, regular demos and no surprises on scope or cost.
Map
Document today's paper flows and pain points.
Design
Digital forms and workflows, tested with your team.
Build & migrate
Workflows built and existing archives digitised.
Roll out
Phased launch, staff training and support.
Tools we use
FAQ
Common questions.
Can't find what you're looking for? Ask us on a free call.
Are e-signatures legally valid in New Zealand?
For most business documents, yes: the Contract and Commercial Law Act 2017 recognises electronic signatures. A few documents, such as some that must be witnessed, need special handling, and we'll flag those with you.
Can you digitise our existing archive?
Yes. We scan, index and import existing documents so everything is searchable in one place.
Will it work with the tools we already use?
Yes. We integrate with email, Microsoft 365, Google Workspace and your existing systems.
How do we get staff on board?
We roll out in phases, start with the teams who'll benefit most, and provide training and guides.
Related services
Ready to get started with paperless workflows?
Tell us what you need. We'll reply within one business day.